You will notice that each time you print you must enter the Department Code.
You can make an adjustment to the Printer Properties so you can skip this step.
Go to Start -> Devices and Printers
Right click on the Toshiba printer and select "See what's printing"
Now go to Printer -> Properties
Go to the General tab and select Preferences...
Go to the "Others" tab.
Enter your Department Code.
You can now close any other open windows.